Job Opportunity - ADMINISTRATIVE OFFICER NATIONAL COMPLIANCE & REGULATORY AUTHORITY (NCRA)

ADMINISTRATIVE OFFICER NATIONAL COMPLIANCE & REGULATORY AUTHORITY (NCRA)

Job Summary

The Administrative Officer is responsible for providing support to the Manager who has responsibility for Legal Metrology, Standards Compliance and Kingston-based Food Inspectorate and the four (4) Regional Offices located in Mandeville, Montego Bay, Ocho Rios and Savanna-la-mar.

Core Functions:

• Undertake/perform administrative duties and assignments, on the instruction of the Manager.
• Review and assist the Regional Heads with the compilation of documents such as invoices for purchase, prepare purchase requisitions, subsistent and toll claims for submission to Finance & Accounts.
• Manage and ensure the completion and submission of monthly attendance registers.
• Ensure the timely processing of fortnightly wages for the office attendants for the four Regional offices.
• Prepare weekly courier packages to and from the four regional offices.
• Manage all record-keeping of documents, register, leave roster and tokens for the regional offices.
• Log and disseminate/dispatch all correspondence, cheques and payments between head and regional offices.
• Prepare stores requisition, collect items from stores and dispatch to regional offices.
• Make reservations and arrangements for accommodation for regional staff required to overnight in Kingston.
• Liaise with all Departments and laboratories at Head Office on behalf of the regional offices.
• Address queries with head office from the regional offices and vice versa.
• Organize and execute regional staff meetings inclusive of capturing and producing minutes and organizing refreshments.
• Administers petty cash for the NCRA.
• Types and dispatches correspondence and any required documentation generated in the area.
• Procure stocks of stationary, office supplies and first aid supplies on a timely basis.
• Prepares purchase requisitions for goods and services to be purchased by the Authority and monitor the purchase requisitions through the system to purchase order and delivery stages

Knowledge, Skills and Abilities required:

• Good Administrative Management Principles and Practices
• Working knowledge of office systems and technology
• Good supervisory management skills
• Good knowledge of government procurement guidelines
• Ability to multi-task while meeting deadlines
• Work on own initiative and with minimal supervision
• Excellent planning and organizing skills
• Good leadership skills
• Excellent interpersonal/ human relations skills and team skills
• Good written and oral communication skills
• Excellent customer service skills
• Work under pressure and manage competing priorities to a high level of accuracy
• Goals results oriented
• Integrity
• Initiative
• Team work and cooperation
• Critical thinking

Minimum Qualification and Experience:

• Certified Professional Secretary (CPS) Designation

• Proficiency in  Microsoft Office Suite
• Three (3) years of relevant experience in an administrative position with at least one year at a supervisory level.

Applications must be submitted no later than 09 December 2021 at 4:00 p.m. by email to:

Manager, Human Resource Management & Development

Bureau of Standards Jamaica

6 Winchester Road

Kingston 10

HRMD@bsj.org.jm

Please note that while we appreciate all applications, only shortlisted applicants will be contacted